Making Smart Turf Equipment Choices: What to Consider

April 1, 2015, Department, by Kevin Conry

There's a lot to think about when considering what turf equipment best suits your needs.When considering what turf equipment best suits your needs, there’s a lot to think about. Acquisition and operating costs are the first things that come to mind, but there are many other factors that are often overlooked. Machines that cost about the same up front could have a substantially different total cost of ownership. That’s why it pays to do your homework. 

Analyzing the total cost of ownership gives you a clearer overall picture of what you’re really getting for your money. So, what should go into a cost-of-ownership analysis? Take a look at the below list of obvious (and not so obvious) things to consider as you evaluate your turf equipment options. 

Getting Started

As you research products, keep your needs in mind. What types of areas do you maintain? How many acres are you responsible for? Do any of these areas require specialty equipment or snow removal? Look for equipment options that do more than one job.

Acquisition Costs

This includes more than just the purchase price of the machine. For example, what sort of parts inventory does the manufacturer recommend you keep on hand? Do any tax incentives apply to the purchase (for example, on hybrid or electric models)?

In addition, when you’re comparing models, review the specifications to make sure you’re comparing apples to apples. How many different tasks can you do with the machine? Can it be used year-round, or only in certain seasons? How many accessories are available — and how many of them would be useful for you? 

You may be able purchase accessories to convert a mower to snow removal for year-round use. Or you may be able to purchase a product that performs multiple functions for less than the cost of purchasing separate, dedicated machines. These considerations might uncover unexpected savings with a particular model.

Ease of Use

Is your staff full-time or part-time? For operators working longer shifts, comfort features can be important for productivity. Do you have seasonal/temporary employees? If you have a lot of operators running your equipment with different skill sets, they probably require more training time and resources. Ask if your local distributors or manufacturer’s representatives offer training and safety classes or videos on the equipment and whether they are free or for a fee.

Service and Support

When a machine breaks down or needs service, are the parts in stock or readily available? Does the distributor offer loaner equipment or do they rent equipment when your machine is in the shop for service? Is there someone you can call when your technicians need help troubleshooting a service issue?

You may also want to consider if your local representative has had formal manufacturer training and is a knowledgeable resource. 

A good local distributor can add value to the mix in many ways, from parts availability to training to helping you configure the machine you’re purchasing for your specific needs.

Word of Mouth

Other owners can also tell you a lot about the true long-term cost of a product. Read online customer reviews and forums, and reach out to your colleagues who own equipment that’s similar to what you’re considering. You could even ask your colleagues’ operators and service technicians for their input. 

Helpful Resources

Websites such as that of National IPA, the U.S. General Services Administration and the Cooperative Purchasing Network, as well as many others, are good resources for researching products and suppliers that have been through the vetting process.

Bottom line, your turf equipment is a significant investment. Analyzing your total cost of ownership will help you make an informed decision that could save you a lot of money in the long term.

Kevin Conry is the Senior Marketing Manager for The Toro Company.