Confirm with the office scheduler that the member of Congress is able to attend. If they’re not available, invite a member of their in-district staff to attend instead.
After you’ve confirmed attendance, prepare the following items and share them with the office scheduler:
o Develop an event agenda that confirms how much time you will have with the member of Congress and staff
o Prepare activities for the member of Congress and/or their staff to participate in the event
o Identify other participants and speakers for the event, including state and local officials
o Confirm that it is okay to engage local media regarding their visit (see Step 5)
Additional items to prepare for the event:
o Arrange for staff to take photos at the event or consider hiring a photographer
o Prepare informational materials on how your agency benefits from federal parks and recreation policy to share with the staff of attending members of Congress.