Confirm with the office scheduler that the member of Congress is able to attend. If they’re not available, invite a member of their staff to attend instead.
After you’ve confirmed attendance, prepare the following items and share them with the office scheduler:
o Confirm how much time you will have with the elected official
o Prepare an agenda and share with all attending officials, so that all parties involved are aware of how long they have to speak
o Prepare activities for the official to participate in the event
o Confirm that it is okay to engage local media regarding their visit (see Step 5)
Additional items to prepare for the event:
o Arrange for staff to take photos at the event or consider hiring a photographer
o Prepare informational materials on how your agency benefits from local, state, and federal funding to share with the elected officials.