Kids to Parks Day is Saturday, May 16, 2020! National Park Trust has partnered with NRPA to make it easy to invite your federal and state elected officials to your KTP Day event. Use this FREE toolkit to make your KTP Day event double as a Park Champion event by inviting your members of Congress to join in on the celebration! 

 

  • Open or CloseStep 1: Register to be Counted on Kids to Parks Day

    Thank you for supporting Kids to Parks Day by registering a kid-friendly park event. Continue with this toolkit to make your KTP event a Park Champion event by inviting your members of Congress to join in on the celebration!

    You should invite elected officials at all levels to your event. This includes:

    • Local: The mayor, city counselors and commissioners
    • State: Governor, state representative and state senator
    • Federal: US representative and US senators
  • Open or CloseStep 2: Find Your Elected Officials

    First, find out who your members of Congress are by using the zip code search tool above. Please use the zip code of the location of your Kids to Parks Day event. 

  • Open or CloseStep 3: Invite Your Elected Officials

    After finding your elected officials using the zip code tool, download this draft invitation. Personalize the invitation for each of your members of Congress, then copy and paste the text into the body of an email.

    Then, email the invitation to the offices of each elected official.

    For your federal elected officials (your US representative and US senators), email the invitation to their respective office schedulers. Download a spreadsheet with contact information for Congressional schedulers.

    Tip: If you don’t receive a response to your invitation after a few days, follow up! Congressional staffers appreciate the reminder.

  • Open or CloseStep 4: Prepare For The Visit

    Confirm with the office scheduler that the member of Congress is able to attend. If they’re not available, invite a member of their staff to attend instead.

    After you’ve confirmed attendance, prepare the following items and share them with the office scheduler:

    o Confirm how much time you will have with the elected official
    o Prepare an agenda and share with all attending officials, so that all parties involved are aware of how long they have to speak
    o Prepare activities for the official to participate in the event
    o Confirm that it is okay to engage local media regarding their visit (see Step 5)

    Additional items to prepare for the event:

    o Arrange for staff to take photos at the event or consider hiring a photographer
    o Prepare informational materials on how your agency benefits from local, state, and federal funding to share with the elected officials.

  • Open or CloseStep 5: Rally the Media


    o Confirm with the elected official’s office that it is okay to engage local media.
    o Coordinate on media outreach with the press staff of all attending officials.
    o Use the National Park Trust's sample blog and social media posts to promote the event.

  • Open or CloseStep 6: During the Event


    o Welcome and introduce the elected officials
    o Pay close attention to time and stay on schedule
    o Encourage the elected official to participate in your KTP Day event activities
    o Share how local, state, and federal funding for local parks and recreation helps connect kids to their local parks and recreation
    o Capture quotes and comments made by the elected officials

    Throughout the event, don’t forget to create good photo opportunities. Take plenty of photos and videos then, share them on social media (Twitter, Facebook, and Instagram) using the hashtags #kidstoparks, #KTPDay and #ParkChampion.

    Here is a draft social media post you can use to get started:

    Thanks to [@RepresentativeX] for attending our #KTPDay event! We appreciate your support of getting #kidstoparks! #ParkChampion

  • Open or CloseStep 7: Follow Up!

    o Send thank you notes via email to all attending officials and staff.
    o Keep up with staff you met during the event, and don’t forget to invite your elected officials to future events! 
    o Make sure to use the form below to tell us about your interaction with your elected officials or their staff at your event.

Report Back

Tell us about how you made your Kids to Parks Day event a Park Champion event! Send photos and takeaways using the form below:

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