Exhibits & Sponsorships FAQ

Q. When are the dates of the NRPA Annual Conference? When will the exhibit hall be open?

The 2022 NRPA Annual Conference will take place September 20-22. Exhibit hall show days are September 20-21.

The 2022 NRPA Annual Conference exhibit hall hours are:*

  • Tuesday, September 20 — 10:30 a.m.-4:30 p.m.   
  • Wednesday, September 21 — 10:30 a.m.-3 p.m.

Exhibitors can access the exhibit hall starting at 9:30 a.m. each day.

*Hours are subject to change     

Q. What are the move-in/move-out hours?

The 2022 NRPA Annual Conference move-in/move-out hours are:*

  • Move In
    Sunday, September 18 — 8 a.m.-4:30 p.m.
    Monday, September 19 — 8 a.m.-4:30 p.m.

  • Move Out
    Wednesday, September 21 — 3 p.m.-9 p.m.
    Thursday, September 22 — 8 a.m.-4:30 p.m.

*Hours are subject to change

Q. Who attends the conference?

Nationwide and International representation from local park and recreation professionals and advocates representing recreational communities including youth sports, aquatics, public spaces in urban communities, rural settings, and everything in between.

Please view our detailed Attendee Demographics page.

Q. What booth options are available?

Please see our Exhibits page for specific booth pricing. A 10-foot by 10-foot booth starts at $3,000. Upgrade charges include one corner at $300, an island fee* at $1,200, and premium exhibit area is an additional $675.

*Island booths do not have pipe and drape nor identification sign.

Q. What is included in the premium exhibit area?

If you select a booth within the premium exhibit area, you are required to pay $675. You can also select a booth outside of this area and opt into the premium exhibit area and receive the following benefits:

  • Access to premium booth locations on the exhibit hall floor.
  • Premium status featured in the Exhibit Hall Guide.
  • One-time use of the NRPA membership list (direct mail use only*).
  • One-time use of the pre- and post-show attendee list (direct mail use only*).
  • Double priority points.
  • One-year NRPA Individual Supplier Membership.
  • One monthly subscription to NRPA’s Parks & Recreation magazine.

*NRPA does not release an attendee or membership list directly to your company. We provide the list to a mail house that you send your marketing materials to for distribution. Any costs associated with sending direct-mail marketing is at the expense of the exhibitor and is not included in the premium exhibit fee.

Q. How do I know if a booth is available?

The exhibit hall floor plan is in real time. You can view booth availability by hovering over the location. If there is no name in the field, it is available to purchase. To purchase a booth, log into the online booth selection process. You may need to create an online account.

Q. How do I register to exhibit?

To purchase a booth, log into the online booth selection process. You will need a password which is generated when you create an online account. The balance is due in full at time of selection. You have the option to pay by credit card or by check.

Q. How many badges can I receive?

Each 10-foot by 10-foot booth purchased receives five booth staff personnel badges, two guest passes, one full education pass and one opening night reception ticket. You can purchase additional booth staff and guest badges at $25 each. Registration is managed by our third-party provider, MCI USA. New this year to exhibitor registration; you must log into your a2z portal to register your badges. You will need your password. You can email Melissa Hunter or reset a password. Please go to Exhibitor Resources -> My Profile -> Exhibitor Registration.

Q. What comes with the booth?

All linear booths come with an 8-foot back drape, 3-foot side curtain, a 7-inch by 44-inch one-line identification sign per exhibitor, company description, logo in the conference app, listing in the Exhibit Hall Guide, five booth staff personnel badges, and two guest passes per 10-foot by 10-foot booth.* You also receive one opening night reception ticket and one conference pass per exhibitor. You can purchase additional booth staff personnel badges at $25 each. Please see the Exhibits page for specific booth details.

*Island booths do not have pipe and drape nor identification sign.

Q. Is there a cancellation deadline and fee?

No, we do not offer a cancellation option. Your payment is non-refundable. Please refer to the exhibitor contract terms and conditions for more information. 

Q. What sponsorship and advertising options are available?

All advertising and sponsorship options can be found on our Sponsorship page. Contact us to inquire about any sponsorship program costs or  to discuss a custom sponsorship package

Q. How can I promote my company?

Please be sure to log into your Exhibitor Portal -> Exhibitor Resources -> My Profile -> Booth Info to update your company description, upload your logo and provide your contact information. Your company profile is used for the onsite conference app and show directory.

EXPOdition Scavenger Hunt, a low-cost booth traffic program, drives attendees to your booth. Your company name and booth number are listed on a card that is distributed to attendees. They visit your booth to have it stamped for a chance to win prizes. Sponsor programs also are great ways to generate traffic and brand awareness.

Q. How do I register staff?

Please visit your a2z exhibitor portal.  You will need your password. You can email Melissa Hunter or reset a password. Please go to Exhibitor Resources -> My Profile -> Registration. Registration is managed by our third-party provider, MCI USA.

Q. How do we purchase extra exhibitor badges?

Each 10-foot by 10-foot booth comes with five booth personnel passes, and two guest passes.  Additional badges can be added for $25 each by logging into your a2z exhibitor portal. You will need your password. You can email Melissa Hunter or reset a password. Please go to Exhibitor Resources -> My Profile -> Registration..

Q. How do I access my exhibitor online account?

You can log in to your existing online account. You will need your password.

Q. What can I access and change in my online account?

Your online account allows you to:

  • Update exhibiting information including your contact information
  • Update a company profile (maximum 250 characters)
  • Upload a company logo
  • Add exhibitor product categories (up to three)
  • View/Print your invoice
  • Make a payment to your account
  • View the exhibitor list and floor plan
  • Register
  • Access exhibitor resources such as order, electrical, certificate of insure and more

Q. Is my booth carpeted?

Your booth does not come with carpet. Exhibitors are required to carpet and/or provide a floor covering for your booth. You can rent the carpet from Hargrove, the general service contractor, or you can provide your own. If you bring your own flooring, you are responsible for any damage done to the Phoenix Convention Center floor.

Q. Does electricity come with my booth?

Your booth does not come with electricity. You will need to order electrical from the Phoenix Convention Center’s Commonwealth Expo Electric. Please be sure to order electrical by the advance deadline of September 6 to save on costs.

Q. Do I need to provide a certificate of liability insurance and what information would I need to include?

Yes, it is a requirement. You will not be able to access the exhibit hall without a certificate of insurance (COI) on file. You may purchase from our third-party provider, or you can request it from your broker. You can download the sample COI.

Q. How do I get attendee contact information before or after the show?

NRPA does not provide attendee contact information. We never share, rent, distribute or sell our attendee list. If you are a premium exhibitor, you can send a direct mail piece to attendees before or after the show. The cost of the postage and printing of materials is the responsibility of the exhibitor. You will not be sent the list as it is managed by a third-party provider of your choosing.

MCI USA will be offering exhibitors the option to purchase lead retrieval to capture attendee data. Please find more information on how to order.

DISCLAIMER: The NRPA Annual Conference does not sell, rent or distribute our attendee list at any time. If you are contacted by a third-party representative offering the NRPA contact list, please be advised that they are not affiliated with NRPA or the NRPA Annual Conference and that the list is not legitimate.

Q. When will the exhibitor service kit be available?

The Exhibitor Service Kit now is available. You must create an account with Hargrove to access the order forms.

Q. Is Wi-Fi provided in the exhibit hall?

Wi-Fi is not available in the exhibit hall. Complimentary Wi-Fi is available in most public areas at the Phoenix Convention Center and other NRPA Annual Conference venues. A high-speed Internet connection, for streaming videos and other large bandwidth needs, is available from Smart City Networks. Options include instant internet (service is available in meeting rooms, but is not the ballrooms or exhibit hall) and exhibitor hard-wire internet. Both options are available campus-wide except for the public areas where free internet is available. To obtain these services, check out the information for an on-site internet day pass, or purchase hard-wire internet in advance.

Q. Can we serve food at our booth?

The Phoenix Convention Center does not allow outside food or beverages at events. Catering must be ordered directly through the Phoenix Convention Center.

Q: Does NRPA have a diversity, equity and inclusion (DEI) policy?

At NRPA, we are dedicated to building a future where all people — no matter their race, age, income level, identity or ability — have access to and are welcomed into programs, facilities, places and spaces that make their lives and communities great. Please reference our statement.

Q: What safety measures are you taking due to the coronavirus (COVID-19) pandemic?

Please see the NRPA Annual Conference Health and Safety Guidelines for more information.

Q. Who do I contact if I have questions?

Questions about NRPA Annual Conference Exhibit Booths and Sponsorships? Please contact:

Ruth Wheeler
Senior Corporate Development Officer
rwheeler@nrpa.org | 703.858.2178

Melissa Hunter
Development Coordinator
mhunter@nrpa.org | 703.858.2199