Health and Safety Guidelines

NRPA Employs New Health and Safety Measures to Mitigate Potential COVID-19 Spread at 2021 Annual Conference. (September 1, 2021)

NRPA will follow all federal, state and local guidelines set for in-person gatherings as well as recommendations provided by the Centers for Disease Control and Prevention (CDC) and the World Health Organization (WHO).

In-person attendees can anticipate:

  • Showing proof of vaccination or a negative COVID-19 test, within 72 hours of arrival/check-in for everyone attending in person
  • Daily health and wellness checkpoints
  • Face covering requirements in all NRPA Annual Conference gathering spaces and events
  • Physical distancing
    • Seats in education session rooms will be 3 feet apart (following CDC’s guidelines for classroom seating).
    • 6-foot physical distancing in all other gathering spaces and events will be encouraged.
    • Education Learning Pods to help facilitate physical distancing in lobbies, corridors and the exhibit hall as well as during breaks.
  • Routine cleaning and disinfecting of shared surfaces

 

Capacity Limitations

Currently, capacity for the Nashville event is limited to 3,000 education seats to ensure health and safety protocols are in place for all attendees. 

 

Vaccination Policy

As a leader in health and wellness, NRPA will require proof of vaccination, or a negative COVID-19 test, within 72 hours of your arrival/check-in at the conference for all in-person attendees, staff, exhibitors, sponsors, vendors, volunteers and speakers, regardless of your registration date.

To expedite this process, attendees should upload their vaccination cards or negative PCR Test results to a link that will be emailed to all attendees and participants prior to arriving at the convention center. A third-party health screening vendor will then verify the submitted information prior to the event. This will eliminate long lines to enter the building and get your badge. If an attendee does not wish to upload their information or forgets in advance, they can show proof onsite as well.

Health screening stations will occur at various entrances of Music City Center. Attendees who prefer to show proof of vaccination or negative COVID-19 test onsite must have their information readily available before they can enter the convention center.

Acceptable proof of vaccination is an official CDC Vaccination card with all information (name/date/dose details) OR a negative PCR Test that shows valid details (name/date/location of vaccination and medical results).

Exhibitors will receive their link earlier for set-up purposes.

Also, according to the CDC website: “Given what we know about the Delta variant, vaccine effectiveness, and current vaccine coverage, layered prevention strategies, such as wearing masks, are needed to reduce the transmission of this variant.”

Therefore, NRPA is implementing the following health and safety protocols*:                                   

  • Attendees who cannot show proof of vaccination or a negative COVID-19 test will be prohibited from attending the conference in person but will be given full access to our virtual NRPA 2021 Conference platform.
  • Face coverings are REQUIRED in all NRPA Annual Conference gathering spaces and events. Attendees who do not comply with mask protocols will be prohibited from attending the conference in person.
  • Daily health and wellness checkpoints will be conducted at checkpoints inside the Center entrances.
  • Physical distancing measures will be in place at all gathering spaces and events, including:
    • Seats in education session rooms will be 3-feet apart (following CDC’s guidelines for classroom seating),
    • Education Learning Pods to help facilitate physical distancing in lobbies, corridors, the exhibit hall as well as during breaks and conference luncheons.
  • The venue will routinely clean and disinfect shared surfaces.
    *Updated as of August 25, 2021. NRPA may update these requirements at any time in its sole discretion.

NRPA will make every effort to ensure these health and safety measures are followed at the conference to keep everyone safe and healthy, but we cannot do this alone. However, NRPA cannot guarantee that its attendees, speakers, sponsors, exhibitors, or others in attendance will not become infected with COVID-19. We ask all attendees to do their part by taking personal responsibility and remaining vigilant about their own health, including:

  • Getting vaccinated against COVID-19
  • Getting tested for COVID-19 if you have symptoms of COVID-19 or have been exposed to someone with COVID-19 prior to attending the Conference*
  • Wearing face coverings in other indoor places throughout the city (e.g., restaurants, bars and other indoor attractions)
  • Physical distancing in indoor spaces
  • Using hand-sanitizing stations as they are available
  • Washing your hands frequently

If you are not feeling well or are exhibiting any COVID-19 symptoms, you should not attend the conference in person.

 

 

Event Cancellation

If, at any time, NRPA feels we cannot create and maintain a safe in-person event or if any federal, state or local restrictions prevent us from hosting an in-person event, NRPA will cancel the in-person component while continuing to offer a quality virtual event. Conference Policies and Terms of Registration


As we approach the NRPA Annual Conference in September, we will continue to update attendees with the important information needed to plan your trip, including any changes to policies and procedures you need to know before entering Music City Center. Updates will be shared on this page, through our social media channels and via email.