• Getting Started with PRORAGIS

    Welcome to PRORAGIS™. Within a few steps you can begin to use the power of PRORAGIS to help your agency run more effectively and efficiently. Please review these steps before you begin.

    1. Create an account. If you already have an account, please login.
    2. Make a choice.

    If you meet any of the following criteria, please choose PRORAGIS Small Agency:

    • Jurisdiction population is 35,000 people or fewer; or
    • Staff includes 25 or fewer full-time employees; or
    • Department budget is $4 million or less.

    If you don’t meet any of these criteria, please choose PRORAGIS Large Agency.

    1. Gather your  information. PRORAGIS is divided into seven operating sections plus the GIS mapping section. By collecting key documents and resources, you can complete your data in the shortest amount of time.
    2. Set aside time and staff.
      The amount of time it takes and who is needed to enter your data will depend on the size and complexity of your agency. If you are completing PRORAGIS Small Agency, the average time is 2-4 hours. If you are completing PRORAGIS Large Agency, the average time is 6-7 hours.
    3. Enter your data.
      If you created an online account, you can enter your data directly. There is also the option of downloading and completing a fillable PDF for either the PRORAGIS Small Agency or the PRORAGIS Large Agency.
    4. Don’t forget your GIS data.
      Once you are logged in, you can also upload your GIS data. There are several ways to do this so please visit the GIS upload page.
    5. Don’t hesitate to ask for help.

    Getting Started with GIS

    PRORAGIS participants are encouraged to use the custom GIS application to manage their parks, facilities, and trails on a map. This can be accomplished by:

    (a) uploading an existing ESRI File Geodatabase (recommended data type for GIS users)
    (b) uploading an Excel spreadsheet (intended for departments with a tabular inventory), or
    (c) manually drawing points, lines, and polygons directly on the map (intended for users with no GIS)

    Before preparing your information for upload, it may be helpful to download and review the Excel file that contains the NRPA definitions of GIS attributes and values (Download definitions of GIS attributes and values).

    To submit your GIS data, log in to the PRORAGIS database just as when submitting survey data. Click on the GIS Mapping tab to open the GIS application and then click on the ‘Upload Manager’ button to open a new page where you can import your data.

    A. File Geodatabase Upload

    You have a GIS system in use with all your parks, trails, and facility data loaded into the NRPA File Geodatabase schema.

    1. Under the ‘Import a file’ heading, click ‘browse’ to find the appropriate file for uploading. If you have a personal geodatabase you will need to convert it to a file geodatabase to be compatible with the open architecture application in use.
    2. Once loaded, your polygons and points should be visible on the PRORAGIS map. You can use the identify tool to see what data has been entered into the fields.
    3. If data import failed, it may reflect different terminology used in the schema. You will need to reconcile the terms for the attributes and values. Check to make sure your data is in the standard File Geodatabase format, has projections for all the features, and is zipped correctly.
    4. Once reconciled, you are finished. Maintenance only requires periodic updates, depending on how actively you are making changes to you facilities and lands.

    B. Excel Upload

    You have your inventory of parks, trails, and facilities on an Excel spreadsheet.

    1. Download the Model Excel spreadsheet from the GIS Mapping page and cut and paste your data into the appropriate fields so your data will be compatible with the application.
    2. Under the ‘Import a file’ heading, browse your desktop to find the appropriate XLS file for uploading.
    3. Once loaded, if data has not been imported it may reflect different terminology used in the schema, and you will need to reconcile the terms for the attributes and values. Check to make sure your latitude and longitude coordinates are in decimal degrees and correctly added to your Excel sheet.
    4. Once terms have been reconciled, you are finished. Maintenance only requires periodic updates, depending on how actively you are making changes to you facilities and lands.

    C. Manual Upload

    Submit data manually if you have no recorded inventory of parks, trails, and facilities and no direct access to GIS applications.

    1. Enter the GIS Program and search for your jurisdiction to see the map of your location.
    2. Once you have your jurisdiction showing on your desktop, select the layer on the left you want add to, click the ‘Edit’ button dropdown, select ‘Create’ and then choose to add a point, polygon(area) or line. Initially you will probably want to outline the polygons for the parks.
    3. The next step will be to complete the attribute information for that park.
    4. You can then select the facility layer and add a point or polygon to locate facilities within your park.
    5. This process can be repeated until you have completed your inventory.

    The above process can take some time to complete if the data is not readily available. We encourage you to use interns from local colleges or high schools if you are short of personnel to complete the profile. We also encourage you to load a small test dataset before proceeding with the entire dataset to work out any attribute issues up front.

     

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