Meeting Requests

For requesting meetings with your Members of Congress a sample template is available below.

Contact information for your Members of Congress can be found at the links below.

Contact your representative:

Contact your senator:

TO: Name of Scheduler, Office of Representative or Senator X
FROM: Name, Name of Organization
RE: Requested Constituent Meeting w/ Representative or Senator X
DATE: Date

Dear Name of Scheduler,

I am a constituent of Representative or Senator X and would like to request a meeting with him/her in City on Date.

We are with the, Name of Park and Recreation Agency, which is a member organization of the National Recreation and Park Association, a national coalition of more than 40,000 members.

The constituents requesting this meeting are: Member A, Member B.

We are requesting this meeting in order to discuss (we suggest picking a maximum of three items to discuss in one meeting):



I look forward to hearing from you about the Representative’s or Senator’s availability to meet with us. I can be contacted by phone at XXX-XXX-XXXX or by email at


Name Title Contact Information